The Focus Newsletter for the 4th Week of June 2010 

NEW OFFICERS CONTACT INFORMATION. 
THANK YOU to the following 59 PTAs (out of 71) who have sent in the new officers contact information to PTACHC:
AES, AHS, BSES, BBES, BBMS, BWES, BMMS, BPES, Cedar Lane, CMS, CHS, CLES, CCES, DoES, DMS, EES, EMMS, ELMS, FQMS, FRES, FES, GCES, GHS, GMS, GES, HES, HaHS, HoHS, HCMS, HSES, JHES, LWES, LKMS, LisES, LoES, LRHS, MWES, MRHS, MWMS, MHHS, MHMS, NES, OMMS, PRES, RHHS, RES, RBES, SJLES, SFES, SES, THES, TRES, VES, WatES, WavES, WFES, WLHS, WLMS, WoES. If your PTA is not listed, please send this information in asap or contact the office. Thank you.

2 for 1 MD PTA Summer Leadership Conference. 
This Wednesday is the deadline for the PTACHC offer for 2 for 1 (for up to 35 registrations) to attend the MD PTA Summer Leadership Conference on July 17. The local unit pays for one registration and PTACHC will pay for the second person to attend. Contact the office for more information. Don't miss the opporu 

Good-bye 2009-2010. Here comes 2010-2011!

The school year is ending and for most PTAs, those final weeks of activities were very busy. The Officers of the PTA Council would like to thank all the volunteers who contributed their time and energy in support of children this past year. 

A new chapter begins as the new President and officers taking office on July 1 and to ensure a successful new year, it is important to take care of the details of transition. This means outgoing officers passing on their officers’ procedure books to the new officers, properly closing the financial books on June 30 and preparing and conducting the audit/financial review during the summer. 

During the summer, the new executive board should meet and set goals of the PTA and the budget that will support those goals. If, during your planning stages over the summer, you need PTA information, guidance, or have questions, please contact the PTA Council office by e-mail at ptachc@gmail.com  or by phone at 410-740-5153 or 410-458-3269(cell). 

PTA Council of Howard County (aka PTACHC) is your link to Maryland PTA and National PTA. We are here to answer any questions you may have about whatever your PTA question might be. And if we don’t know the answer to your questions, you can be sure we will track it down for you. PTA is alive and well beyond the four walls of your school building. You are part of the “whole”. Feel proud of the accomplishments PTA has made in the past and will make in the future. 

Have a wonderful and fun summer! Spend lots of time with your children. They will be grown before you know it. Use the summer months to refresh, renew, review, and revitalize yourself and your PTA. We look forward to seeing you at the first general membership meeting on Sept. 7th at 7:30 pm at the ARL. 

Please remember that every local PTA is expected to abide by National PTA policy of having an independent reconciliation review/audit of the books, annually. It is mandatory that each local PTA send a copy of the audit report to the MD PTA treasurer by Sept. 1.

TREASURER’s TIMELINE OF DUTIES for JUNE and the summer
1. Pay all outstanding bills by June 30th 
2. Close the books by June 30th 
3. Complete the quarterly Sales Tax Form 
4. Turn over the books to the auditing committee in July/August timeframe so they will 
complete the review by Sept. 1. 
5. Outgoing treasurer turn over all books to new treasurer after the audit is completed
6. Send copy of audit report to MD PTA by fax: 410-760-6344

A sample audit/review form can be found on the website at: http://www.ptachc.org/CTreasurer_guidelines/annualreview.htm  

WHAT ARE THE MEETING DATES and WORKSHOP DATE FOR PTACHC NEXT YEAR? The events calendar has the dates at: http://www.ptachc.org/Baboutptacouncil/eventscalendar.htm  

GET NEXT YEAR’S HCPSS 2010-2011 SCHOOL CALENDAR NOW AT: 
http://www.hcpss.org/news/calendar_approved2010_11r.pdf

 
THANK YOU FOR BEING AN ADVOCATE FOR EVERY CHILD, ONE VOICE
HAVE A SAFE AND HEALTHY SUMMER.